Combine different modules to create the policy administration system you really need. We offer a system for captives and captive managers that offers highly customizable functionalities to match your goals, requirements, and workflows.
Implement our end-to-end modular system for captive insurance companies, rather than investing in monolithic solutions. Use and pay for only those modules you need. Scale as you grow.
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Our Policy Administration System for captives and captive managers has a modular architecture, meaning it is split into separate modules, each responsible for a specific process: insurance product creation, policy creation and management, claim management, invoicing and billing, and more.
A modular approach to software architecture offers many benefits. Firstly, modules can be updated without changing the rest of the platform. Secondly, the software is more stable because any bugs can be fixed without breaking the whole system. Thirdly, modules communicate via APIs, which makes it easy to integrate with other software you might use, such as CRM, accounting, and DWH.
DICEUS's captive software solutions are designed for both captive insurance companies and captive managers. Captives use the system to manage policies, claims, billing, reporting, and financial operations, while captive managers leverage it to administer multiple captives efficiently, streamline workflows, and integrate with partner systems.
Discover the key modules that power our captive insurance software. Each module is designed to automate a specific part of your workflow, giving you complete control over policies, products, invoicing and billing, claims, and clients. Below you will find more information about the functionalities provided by each module, as well as the configuration capabilities of our captive portal solution.
The list of functionalities and modules is continually expanding as we enhance our Policy Administration System to meet the needs of the modern captive insurance sector.
Our Policy Administration System provides captives and captive managers with the flexibility to configure insurance products, workflows, and data components exactly the way they need. With robust low-code solutions and customizable settings, you can adapt the system to any program, coverage, or operational requirement, without involving developers.
Coverage configuration builder (low code)This low-code builder supports configurable policy-level and facility-level coverage. You can bind as many clause terms to each coverage as needed by specifying the term name, type (limit or deductible), basis (per occurrence, per claim, etc.), data type (monetary, percentage, etc.), and the exact value for each term. You can also mark a clause term as required. If a term is needed, the user must enter it when creating a policy. The system will not allow the policy to be saved until this value is provided.
Limit typesDifferent programs may require various limit types in policy coverage. Depending on the selected Limit Type in the coverage configuration, the system automatically displays the relevant input fields during policy creation.
Document Templates Center A centralized Document Templates Center stores and manages all template documents. It allows captives to upload templates, define their types (policy, invoice, endorsement), specify whether the template should be used as the default, link the template to a specific product and version, and to a particular client or multiple clients, if needed.
Custom fields Every captive insurance program is unique, and standard system fields often do not meet the specific needs of captives and captive managers. Our Policy Administration System addresses this by allowing users to create custom fields instantly, eliminating the need to request changes and wait for system upgrades. With a low-code builder, users can easily name a new field, select its type, and create a custom field tailored to their requirements.
EndorsementsCreate and configure endorsements using full low-code functionality. Users can link endorsements to products and policies in just a few clicks, and all defined custom fields automatically populate the PDF/Word documents during policy creation.
DashboardsDashboards and charts can be configured to display the required analytics and reporting, which are usually tracked by captives and captive managers. These may include loss and claims performance dashboards, underwriting and premium dashboards, risk management and exposure dashboards, and many more.
Management fee invoicing The management fee invoicing feature in captive insurance software is designed to handle the unique billing and invoicing requirements for management fees, which differ from the traditional premium invoicing model. This feature ensures accurate, flexible, and automated management fee calculations and invoicing, catering to the specific needs of each captive.
Users and accessCreate, add, and invite users to the system to efficiently work with your colleagues. You can view user details, deactivate users, and archive data when needed. User roles and access settings are configurable, allowing admins to give permissions and define who can view, edit, or manage specific parts of the system.
Email logsTrack emails, their status, type, time, recipients, and attached documents. Email logs help verify correspondence, including claims, policy notifications, and renewal reminders. Users monitor communication logs and ensure critical messages and documents are delivered successfully.
With our Policy Administration System's modular architecture, you can mix and match the modules you need and pay for only what you use. It is the most considerable value you get: no need to implement expensive enterprise captive solutions, reduced implementation time, and scalability for future growth.
Advanced technology replaces outdated spreadsheets and systems with automated workflows across all key processes, including product and policy creation and management, claims processing, invoicing and billing, reporting, and more. Our solution provides a suite of pre‑built functionalities that align with specific captive‑related operations.
Your team can do many things independently with the low‑code capabilities our system provides, for example, configuring coverage types. The low‑code approach reduces your effort, maintenance costs, and reliance on coding and developers.
Historically, captives covered traditional lines of casualty and property insurance. However, in recent years, captives have embraced emerging insurance lines such as employee benefits, warranty, regulatory liability, credit risks, and more. That's why a need to create new insurance products and coverage types has arisen. Our Policy Administration System for captives and captive managers allows them to seamlessly manage and service complex risks by creating various coverage types.
Despite ubiquitous digitalization, many captives and captive managers still rely on Excel or legacy systems, which are usually hard to support and upgrade. Modernizing outdated software becomes a challenge as captives and captive management companies have unique processes, coverages, and requirements.
Because many processes remain manual, captives suffer from a lack of automation, leading to delays, inefficiencies, and errors. Our Policy Administration System is a modular, ready‑made software solution that offers cutting‑edge technology to automate and customize your workflows exactly as you need them.
Since captives often collaborate with external partners such as brokers, captive managers, fronting insurers, and reinsurers, it is critical to be able to integrate with the software systems these partners use. Our solution is built on the MACH (Microservices, API‑first, Cloud‑native, Headless) architectural principles, making it easy to integrate with other systems your business uses.
Captive insurance companies can no longer depend on manual spreadsheets. They need advanced captive insurance solutions to minimize administrative burdens, streamline accounting processes, and address compliance challenges. Managers prefer to focus on strategic tasks rather than engage in manual, repetitive work. Here are the key reasons why captives and captive managers are embracing automation:
Once the majority of processes are automated with the help of software, you won't need to do a significant number of everyday tasks. The latter may include entering client data, creating reports, sending documents, and many more. If key operations are digitized, you will need fewer people to handle these routine tasks, reducing labor costs.
Gaining efficiency is always about saving time, enhancing workflows, ensuring real‑time data availability, and optimizing resources. Time is saved on almost every key captive management operation: automatically entering large data sets, evaluating claims, using document templates, etc. Automated, customized workflows help overcome obstacles and optimize collaboration among managers. Instead of manually gathering data for reports, captive portal solutions enable generating reports in seconds by providing immediate access to critical data.
Manual processes are prone to human error, which can lead to costly mistakes, especially in critical areas like financial calculations, claims processing, and compliance reporting. Automation reduces the risk of errors by standardizing processes and eliminating repetitive manual data entry. This leads to more accurate and reliable outcomes, ensuring that captives remain compliant with regulations and avoid the financial repercussions of mistakes.
As captive insurance companies grow, their operations become increasingly complex. Automation makes it easier to scale up without hiring additional staff or investing heavily in infrastructure. With automated systems, captives can handle more policies, claims, and data without experiencing bottlenecks or diminishing performance. This scalability allows captive managers to focus on strategic growth rather than being bogged down by administrative tasks.
Unlike standard insurance systems, captive insurance software supports highly customized coverage, unique workflows, high‑complexity programs, and multi‑entity structures. It offers flexible configuration, modular components, and integration capabilities tailored to the specific needs of captives rather than mass‑market insurers. Moreover, captives operate under a different logic than standard insurance systems. Not all systems support agents, treat their clients as insurance entities, generate policies for them, and issue invoices to the insured parties. However, our system enables this capability, providing the flexibility required for captive insurance management.
The Policy Administration System by DICEUS can support any line of business, including property, casualty, general liability, workers' compensation, employee benefits, warranty, credit risk, specialty programs, and other emerging or customized coverages. Its configurable architecture, with a low‑code builder for custom fields, allows you to tailor products and coverage to any insurance line.
Captive finance solutions are tools and software features that help captives manage their financial operations, including premium billing, invoicing, payment tracking, loss runs, reserve management, financial reporting, and integration with accounting systems. They give captives clear visibility into financial performance, improve accuracy, and streamline all money‑related processes tied to policies, claims, and reinsurance.
DICEUS's captive software stands out for its fully modular, low‑code, and highly configurable system. Unlike many traditional captive platforms, it lets captives and captive managers tailor products, coverages, workflows, and data fields without developer involvement, integrate easily with external systems, and pay only for the modules they need — resulting in faster implementation, lower costs, and greater flexibility.
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