HIPAA compliance pre-audit 

DICEUS has more than 13 years of experience in healthcare software development and cybersecurity solutions. We provide pre-audit services and consulting on HIPAA compliance for healthcare providers and health tech companies.

People who address healthcare facilities entrust a slew of personal and sensitive information to these organizations. The Health Insurance Portability and Accountability Act (HIPAA) guarantees the protection of such data, so medical institutions and insurance companies are under obligation to comply with it. Special government agencies hold regular HIPAA compliance audits to ensure adherence to security standards. 

You can guarantee the successful passing of the audit by conducting a comprehensive internal pre-audit, which can be performed only by qualified specialists in this domain. DICEUS, with its broad expertise in healthcare software development, can help you audit HIPAA compliance to pinpoint problem areas and identify improvement opportunities. 


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HIPAA compliance risk assessment 

Procedures aimed at risk assessment are the core of HIPAA audit protocol. Their mission is to discover vulnerabilities in handling health data and gauge potential risks their leakage may pose. When properly conducted, risk assessment as a part of the HIPAA compliance program can help healthcare agencies avoid the following incidents. 

  • Data breaches. They may happen because of flaws in an organization’s digital infrastructure, which should be exposed via risk assessment efforts. 
  • Hamstrung productivity. Each time the company’s IT environment is brought to a standstill due to a security breach, its productivity plummets. 
  • Regulatory punishments. If you fail to keep patient data intact, authorities in the field will impose heavy fines or other penalties on you for not obeying the requirements. 
  • Customer drain. When people become aware that your cybersecurity policy is inadequate, they will flee you in droves and spend their money to enrich your competitors. 
  • Reputational damage. Losing the trust of customers entails severe reputational damage that may result not only in shrinking clientele but also in legal suits filed against you.  

Crucial elements of HIPAA audit

To forestall all these unpleasant developments, your risk assessment roadmap within the framework of HIPAA security audit should focus on such crucial elements. 

  • Weak passwords. Reliance on them opens not the backdoor but the grand entrance for hackers who have a knack for cracking them. 
  • Unpatched systems. If your infrastructure’s protective mechanisms are outdated, you are in for trouble at any time. 
  • Subpar user access control. Unrestricted access to data handling operations by negligent, incompetent, or just unauthorized employees turns them into apparent threat actors. 
  • Insufficiently protected networks. The vulnerability of Wi-Fi networks is caused by weak or absent encryption they rely on. 
  • Unsafe data manipulation. Substandard data encryption during transmission or storage is a surefire recipe for its future compromising. 

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Types of breaches healthcare providers can avoid with HIPAA 

Trying to build equally high walls around the entire perimeter is less effective than focusing your efforts on the places traditionally exploited by wrongdoers. What are these? According to the US Office for Civil Rights, where reports about security accidents in the national healthcare industry arrive, the top types of breaches last year were: 

  • Hacking attempts 
  • Data disclosure or unauthorized access 
  • Onsite physical theft 
  • Improper disposal of records 

That is why, in our healthcare compliance audits, DICEUS security experts prioritize these selected areas. 

What will be audited?  

HIPAA audit requirements stipulate the complete compliance of a healthcare provider as the principal deliverable. To achieve this, our team of auditors will review all practices and policies of the customer related to Privacy, Security, and Breach Notification Rules issued by HIPAA. Also, we will validate administrative, physical, and technical protection measures utilized by a medical agency and its associates to safeguard protected health information (PHI) and electronic protected health information (ePHI).  

Steps of HIPAA compliance pre-audit

To enable the process to go seamlessly, we have an efficient audit program in place, which includes the following stages.  

Appointing a HIPAA security and privacy officer This is an obligatory kick-off phase mandated by HIPAA. The assigned person will be in charge of the entire process, including developing and supervising your company’s privacy policies and procedures, ensuring their relevance for the tasks they are called to solve, investigating security breaches, and implementing education of your personnel concerning HIPAA regulations. 
Organizing HIPAA training While doing this, we make sure the customer’s workforce (both physicians and administrative staff) understands the importance of HIPAA compliance, is aware of the consequences of violating regulations, and knows the routine of patient data handling. Also, we update them on the latest changes in HIPAA standards to let them stay abreast of the current norms. 
Performing a risk analysisAt first, we create a risk management plan tailored to meet an organization’s size, specifics, and business needs. It contains PHI flows, threat identification, risk level assessment, and security testing measures. Then, we move to implement the plan by conducting vulnerability scans, penetration tests, and gap analysis. 
Holding an internal audit Now, we look into your pipeline security-related activities to see where potential non-compliance instances may lurk. If such weaknesses or inadequacies are spotted, we issue recommendations on how to eliminate gaps and update the existing procedures. 
Creating a recovery plan In case a data breach or any other violation occurs, the security officers of the healthcare organization should have a plan of action on their desks. Typically, it contains such steps as notifying the stakeholders, informing the authorities, conducting damage evaluation, instituting additional security measures, and providing staff training to forestall future accidents. 

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Why choose DICEUS 

For any medical entity, going through a HIPAA audit is a mission-critical accomplishment that can be guaranteed by an all-embracing pre-audit performed by a high-profile vendor in the realm. Why is DICEUS your number-one choice for conducting a HIPAA pre-audit? 

Expertise in healthcare IT solutions

We have delivered numerous high-end products in the industry, so we know perfectly the ins and outs of the niche. 

Cybersecurity expertise

In all projects we implement, security is the topmost consideration for our development and QA teams.

More than 13 years of experience

During the dozen years of our presence in the outsourcing services market, we have learned how to meet our customers’ expectations and cooperate with remote customers efficiently. 

Wide tech stack

The seasoned mavens of DICEUS are proficient in all current mainstream tools, frameworks, and programming languages, as well as have mastered a long cutting-edge technology roster (AI, ML, IoT, blockchain, big data, and more). 

How much does HIPAA compliance pre-audit cost?  

There is no one-size-fits-all price tag on HIPAA compliance pre-audit services since the sum you must allocate for it depends on multiple factors. The final sum depends on the following: 

  • Organization type. Hospitals, their business partners, insurance companies, or healthcare clearinghouses all have different amounts and nature of data they handle and correspondingly are subjected to different levels of risk. 
  • Organization size. Large companies with a great workforce, numerous branches or departments, and multiple workflows will have to foot a longer bill.  
  • Organization’s IT environment. The state and age of digital infrastructure, hardware, and software, the type and number of high-tech devices used, the quality of firewalls, etc., can either increase or decrease the average cost.  
  • Organization’s security approach. If top managers have a negligent attitude with security considerations on the periphery, their advocacy of HIPAA compliance is sure to be minor. As a result, attention and investments in security programs tend to be minimal, so auditors will have a job of work to expose all inadequacies caused by such a policy. 

Tips on how to get ready for an audit  

There are several things you can do for HIPAA compliance on a regular basis that will enable a problem-free compliance audit or even pre-audit.  

Keep track of social media use.HIPAA doesn’t regulate the social media presence of medical institutions. Yet, modern healthcare organizations have robust social media activities, where they respond to queries, publish reviews, give feedback, and communicate with patients in other ways. You should monitor the type of data featuring there and raise PHI awareness of hospital officials responsible for running your accounts on social networks. 
Check your email provider.Email security isn’t only about being on the watch for phishing attacks or controlling the information you share with unauthorized entities. Gmail, Outlook, and other garden-variety providers healthcare organizations often rely on aren’t HIPAA compliant. Ditch them and opt for those that offer encrypted email services, thus minimizing data leakage risks.  
Don’t forget the fax.These machines still exist and are utilized by medical companies to exchange certain kinds of information. Make sure using them is risk-free: such equipment must be located in secure locations, and the procedure of filing and disposing of faxes must be safe. Besides, the personnel operating them should double-check before sending a message that the receiving party’s number is correct. 
Keep audit logs.According to HIPAA standards, healthcare organizations are mandated to monitor and record the activities of their IT systems. Make sure these dossiers are properly stored since they may appear vital for conducting compliance audits successfully. 
Review security measures periodically.In the extremely volatile conditions of the contemporary IT and legal landscape, you can’t attain HIPAA compliance once and then set a reminder on your phone to get back to the matter in a couple of years, hoping that it will last. You should realize that compliance isn’t a one-time endeavor but a continuous process. That is why you should regularly review, refine, and update your security protection policies and procedures. 
Embrace automation.Following all regulations and monitoring security controls in the manual mode is time- and effort-consuming (and often ineffective). Try to harness automated compliance tools that will do the lion’s share of the work for you. 
Hire qualified assistance.Staying HIPAA compliant alone and unaided is a tall order for healthcare organizations. It is wiser to delegate the task to a competent agency whose professionals know this sphere of expertise inside out. 

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Does HIPAA require an audit? 

Today’s dynamic legal and high-tech environment rules out the possibility of remaining constantly HIPAA compliant even if you once achieved it. Compliance is not a destination but a process whose efficiency must be checked by holding regular audits. 

How do you audit HIPAA compliance? 

First of all, you should appoint a HIPAA privacy and security officer who will be in charge of the audit. Then, you should conduct personnel training, devise and implement risk analysis, review all workflow procedures to identify non-compliance instances and create a recovery plan to follow in case of a data breach or other violation. 

What is HIPAA compliance pre-audit? 

A medical service provider failing a HIPAA compliance audit will incur hefty fines and other sanctions from regulatory authorities. The pre-audit (or preliminary check) initiated by the healthcare facility at its own expense will forestall such adverse consequences and ensure HIPAA compliance before it is put to the test by government-appointed agents.  

When do HIPAA audits occur? 

As a rule, authorities (in the USA, it is the Office for Civil Rights – OCR) perform HIPAA audits annually, choosing auditees at random. However, an unscheduled audit (accompanied by an investigation) will be triggered if any violations are reported by a healthcare provider’s staff or patients. Additionally, you can order an audit on demand (pre-audit) from a third-party agency whenever you find it expedient. 

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