The IT world is improving at a rapid pace, providing various extensions and solutions. ERP aims to become an ideal tool that carries all the business processes in one system. It is made for convenient use and the possibility to scale the company through its development. Different types of ERP systems have evolved and are now trying to embrace as many niches as possible, starting with finance applications and ending with HR management. There is a diversity of different ERP systems. That’s why it can be difficult for entrepreneurs to choose the best option for their specific needs. Let’s consider the main features, advantages, and characteristics that you need to know before choosing an ERP system, and see some enterprise resource planning system examples.
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Using an ERP properly, you can improve and optimize the majority of your business processes, since it can be implemented in various spheres of the company’s work. You can set it up according to your organization’s needs and personal preferences. Since the ERP is not a holistic system it has different models, which control the following aspects:
The most valuable advantage is the elimination of manual processes, or business automation. It reduces the risk of human error and helps to perform operations faster and easier.
ERP destroys virtual walls between departments since everyone on the staff uses one platform. Your employees will not be isolated anymore: the system will provide an interface with the important tasks and data and facilitate co-workers to cooperate.
Regardless of the size of your company, ERP is available for anyone nowadays. The cost of such applications is reduced since there is no need for local equipment. All your information is kept and saved in the cloud, which provides regular updates and data security.
An ERP system is a modular application that contains various tools for different business processes. Let’s see the most important ERP system modules:
As you can see, the ERP system is a vital tool for your company’s growth. It processes many operations such as supply, delivery, finance, and much more. You may find the platform helpful at each step of the product’s lifecycle, from its production to its sale.
Now let’s take a closer look at ERP architectures.
The two main ERP software architecture categories are the monolithic system and the postmodern system. It is already clear from the name which of the types is the newer one. But newer does not necessarily mean better. What are the differences between the systems?
The postmodern option is easier to use and is much more customer-oriented.
What if you have never seen or used such a platform? Well, it is likely that you have tried it at least once. Let’s see some examples of ERP systems:
What do companies find ERP systems useful? There are many areas that need ERP implementation. In other words, such an application simplifies your business by protecting your information, automating some processes, and creating reports. Thus, day-to-day operations and planning become more efficient and easy to perform. Let’s take a closer look at the most valuable ERP advantages: IT costs reduction. Although the platform requires expensive investments, it can reduce your IT costs and increase its efficiency. Instead of spending such resources as employees, support, and money for licenses on different systems, you can focus all the expenses on a holistic ERP platform. Besides, your staff will no longer have to learn how to use a wide range of various tools or functions. The platform contains modules that control each area of your business.
Better visibility. ERP provides access to all business processes not only for every department but also for you and the company’s managers. At any time, you can see the work results, the stocks, the sales, and the employees’ efficiency. It will help you to keep your staff alert and control each business aspect. The employees will be able to get a consistent workflow, establish easier communication, and quickly make decisions.
No more manual reports. With better visibility, you get improved reporting and planning. ERP provides each department with a unified reporting system for each process. With a single source of reliable information, the application can create useful reports and analyze the data. It helps to compare different departments’ functions and efficiency without spreadsheets and emails. For example, all of the necessary finance reports will be generated without IT intervention.
Flexible modules. One of the most important ERP advantages is its structure. Most engineers suggest implementing multiple system parts together to meet all the company’s needs. Each module is developed for autonomous operation or following larger package integration. Thus, you can choose only those parts which fit your business processes.
Improved efficiency. Day to day activities will no longer take so much time and effort. By implementing ERP, you can get rid of repetitive manual processes and lessen your staff’s load. Thus, they will be able to focus on other important tasks that increase your income. Besides, the system helps to coordinate all the company activities. You will be able to control such processes as demand forecast, order creation, and product tracking from production to delivery stage.
Interaction with clients. Your customers will also feel the difference after the ERP implementation. Your team will see the centrally collected and structured information about all the clients. They will be able to focus on establishing and maintaining relationships instead of spending time on trying to find the consumer’s name, order, and other data in the system. Thanks to the platform’s analysis, you can improve your interaction with the customers and increase their loyalty.
Data security. As was previously mentioned, the safety of your information is one of the most valuable ERP advantages. It is important because the system is full of various confidential information, from customers’ orders to finance reports. The best feature is that you can control access to the data. By selecting a circle of persons who can see or edit the information, you raise its security level. Besides, the data is kept and saved in the cloud, which makes it difficult for hackers to steal.
The aim of the ERP software is to optimize processes, improve the communication between departments and their efficiency. But the main reason entrepreneurs choose these solutions is an opportunity to save their time and money while making a profit and growing. ERP applications can cost higher than you expected, but it is worth every single cent. Let’s see the benefits you can get by implementing ERP.
ERP helps to unite all the business processes in a holistic system. It leads to the improvement of coordination and raises the company’s efficiency. After the implementation, you will be able to see the crucial difference. The employees will have more time to devote to other tasks, or you will even be able to cut the staff because some manual processes will be fully or partly automated. You will be able to reduce the cost of marketing and production as well as the cost of office maintaining.
The application provides better corporate planning and easier data access. It helps the employees to make decisions based on the available information. ERP can also control the actual operations’ costs and calculate the spendings.
Such processes determine the goals, tasks, needs, assets, and results that entrepreneurs use for analysis. It helps to plan the company’s opportunities and future actions.
Now that we have considered all the ERP types and have seen some successful examples, the only reason why you may still have doubts is the cost. An ERP solution does not come cheap, but it is worth its price.
If you have technical questions or are not sure what type of EPR to choose, DICEUS is always ready to consult you. Our team has over 250 experienced people who are ready to up your project to the master level. We work in Ukraine, Denmark, UAE, KSA, and Lithuania. For more information, you can visit our website. Let’s give your business a boost together!
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